What's on Offer:

• Attractive salary package based on experience
• Full-time position within a stable and growing business
• Supportive team environment within a family-owned company
• Staff discounts on products, services & accessories
• Social events with staff and families

About The Company:

Ultimate Offroad has been providing services for the offroad adventurer and vehicle modification enthusiast since 2014. Ultimate Offroad has quickly become an industry leader, taking our passion for Offroad adventure and combining it with our enthusiasm for touring. We are well known for our Turnkey Builds, GVM Suspension upgrades, American Builds, Touring Solutions, International Imports & Wholesale Distribution.

About The Role:

We are currently seeking a detail-oriented Junior Accounts Payable/Receivable Officer to join our Ultimate Offroad team. The ideal candidate will be skilled in handling high volumes of invoices, ensuring accuracy and efficiency, while also addressing supplier inquiries. You will be responsible for the day-to-day management of all payment cycle activities in a timely manner, including end-to-end processing of Accounts Payable and Accounts Receivable tasks.

Reporting to our Accountant, you must be organised and enjoy working in a team environment, providing financial, administrative and clerical support to our finance team.

As a Junior AP/AR Officer you will be responsible for:

• End-to-end Accounts Payable & Receivable
• Ensuring all creditor invoices are processed by the due date and in accordance with GST legislation
• Receiving and administering emails
• Processing cash & 7/14-day payments
• Handling and reconciling petty cash
• Liaising with suppliers, tagging payment runs, reconciling invoices, reporting & record-keeping
• Reconciling prepayment allocations in MYOB daily
• Filing and archiving
• General administrative duties as required
• Ensuring all financial/contractual obligations are recorded and paid in accordance with internal policies
• Undertaking additional responsibilities as directed by the Accountant

About You:

We are seeking an individual who is excited by the idea of being employed by a growing family-owned business within a niche Auto Electrical, Mechanical and Offroad market.

• Bachelor of Accounting or Certificate IV in Bookkeeping (preferred)
• Previous experience in a similar role with monthly reconciliations (essential)
• 2 years’ experience with MYOB AccountRight (essential)
• Intermediate to advanced MS Office skills
• Good understanding of accounting principles including accruals, reconciliations & general ledger journals
• Ability to work both independently and within a team
• Strong written and verbal communication skills

Remuneration will be based on qualifications and experience.

Apply:

If you are able to prioritise your workload, be hardworking with plenty of initiative, please hit the 'Apply Now' button, attaching your resume, cover letter, and current/personal references for consideration.

Employer Questions

Your application will include the following questions:

• How many years' experience do you have as an Accounts Payable and Receivable Officer?
• Do you have previous invoicing experience?
• How many years of accounting experience do you have?
• Which of the following Microsoft Office products are you experienced with?
• Do you have administration experience?
• Which of the following statements best describes your right to work in Australia?
• Do you have reconciliations experience?
• Which of the following accounting packages are you experienced with?

About the Company

Ultimate Offroad has been providing services for the Retail and Service Sectors in the Automotive Industry across Australia since 2014. Ultimate Offroad is an industry leader, well known for our Turnkey Solutions, GVM Suspension upgrades, American builds & Touring Solutions, including but not limited to International Imports, Wholesale & National Distribution. With a strong focus on customer satisfaction and a passion for the 4WD lifestyle, we are a rapidly growing business with locations in Ferntree Gully and Pakenham, committed to providing our team with the support and resources they need to succeed.

The Role

The successful candidate will be a proactive and versatile professional, responsible for the day-to-day operations of both our Ferntree Gully and Pakenham offices. You will manage financial bookkeeping, ensure regulatory compliance, take full control of our stock management processes, and maintain an efficient and well-organised office environment. This role demands a high level of trust, autonomy, and the ability to seamlessly support both the Directors and the wider staff, ensuring consistency, coordination, and quality across operations. Working closely with all departments, you will play a key role in supporting the company’s broader objectives and contributing to its continued success.

Key Responsibilities

Finance Management

• Process end-to-end Accounts Payable & Receivables in MYOB by due date and in accordance with GST Legislation
• Maintain supplier price lists, ensuring price increases are communicated to relevant departments and uploaded into Mpower system
• Handling and reconciliation of petty cash
• Reconcile month-end accounts and prepare reports for the Accountant
• Receive and process stock invoices
• Undertake additional financial responsibilities as directed by the Accountant

Office Administration

• Onboard new employees using Employment Hero, coordinating end-to-end processes including equipment, PPE, documentation, and induction
• Manage office supplies, equipment, stationery, and vendor relationships (including ensuring coffee, milk, and essentials are always available)
• Develop and maintain office policies and procedures to improve efficiency and support workplace cleanliness standards
• Handle mail, couriers, and general office correspondence
• Organise show events and assist with show preparation
• Provide high-level administrative support to the Directors

Stock Control

• Manage inventory levels and conduct routine stock takes across both Ferntree Gully and Pakenham stores
• Investigate discrepancies and provide resolutions within required time frames
• Implement and maintain routine stock control reports
• Receive containers, ensuring smooth unloading and accurate stock received sheets, with discrepancies communicated to international suppliers
• Perform regular stock adjustments
• Maintain excellent standards of recording and filing reports, stock adjustments, cycle count sheets, claims/resolutions, and out-of-stock information
• Process internal stock orders between both stores
• Prepare for year-end stock take activities

Key Competencies, Skills and Qualifications

• Minimum of 5 years’ experience in a similar multitasked role
• Superior attention to detail with strong written and verbal communication skills
• Solid understanding of Australian bookkeeping principles
• Proven ability to manage multiple priorities and meet deadlines
• A self-starter who can work independently while taking instruction when needed
• Confident and professional, while maintaining an approachable and supportive manner for staff enquiries
• Stock control experience (stock take, cycle counts, supplier relationships)
• High level of trust, confidentiality and discretion — handling sensitive financial, company and employee information
• A financial background will be considered an advantage
• Flexible and reliable with the capacity to work under pressure

Apply:

If you are able to prioritise your workload, be hardworking with plenty of initiative, please hit the 'Apply Now' button, attaching your resume, cover letter, and current/personal references for consideration.

Note: Only short-listed candidates will be contacted. Thank you in advance for your time.